Knowledge base

Mac 101: iCal

Posted in Apple Mac OS

Your calendars, as well as calendars that you subscribe to, appear in iCal's calendar list.

Mac 101: iCal

Using iCal

Open iCal from the Dock or the Applications folder. The week view appears in the main pane. You can change the calendar view by clicking the Day, Week, Month, and Year tabs at the top of the calendar.

Learn more about what you can do with iCal:

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Create new calendars

If you want to create a new calendar, choose New Calendar from the File menu. Type a name for your calendar in the text field. For example, if you have kids, you might want to create a separate calendar for each one.

Schedule an event on a calendar

  1. Click and hold the Add (+) button at the top of the calendar, then choose a calendar.
  2. Enter a name, date, and time duration for your event, and then press Return. For example, you can enter "Birthday Party June 11 at 7pm," and then press Return.
  3. Your event is placed on the calendar with the date and time your entered. You can make changes or add other options to your event (for example, you can set options for your event to repeat, set an event alert, or invite others to the event and more). Make your changes to your event and click Done.
  4. You can also add event by drag across the date and time where you want to add an event. The event will start with the name "New Event".
    If the event if for a future date that you can't see on the calendar, click the left or right arrow buttons at the top of the window, or choose Go To Date, or Next or Previous, from the View menu.
  5. Double-click the New Event text to change the name of the event. Give it a meaningful name, such as dentist appointment, band practice, or birthday party.
  6. To optionally set the location, click the Location text and type in where the event will occur.
  7. Click the hour, minute, and time of day fields next to "from" and "to," and schedule the times that the event starts and ends.
  8. If you're scheduling a recurring event, such as an event that happens once a week, choose an interval from the "repeat" pop-up menu.
  9. If you want to change which calendar the event appears on, use the "calendar" pop-up menu.
  10. If you want to be reminded of your upcoming event, choose the type of notification you want from the "alarm" pop-up menu.
  11. If you'd like to list who's attending, click Add Invitees next to "attendees" and type out the guest list.
  12. Click Done when finished. If you want to adjust the event's options, double-click the event, and click Edit.

Tip: If you moved your calendar to a different date, you can quickly get back to today by pressing Command-T, or choosing View > Go To Today.

Create reminders

To create reminders, choose New Reminder from the File menu. The Reminders pane appears on the right side. Enter the reminder information and repeat the process to add other reminders.

You can also add reminder list for different areas of your life (work, home, school, and so on) or for every task you're working on. This is similar to the different calendars you can create in iCal. To create a new reminders list, choose New Reminder List form the File menu. Then enter a name for the reminder list and press Return.

When you create a reminders list, it appears in the Reminders pop-up list. In the Reminders pop-up list, you can select to show or hide individual reminder lists. To show or hide reminder list, click Reminders at the top of the list of reminders and unchecking the reminder list from the pop-up menu.

Publish your calendar

To make your calendar available to others, choose Publish from the Calendar menu. In the resulting dialog, type a name for your calendar in the top field, choose to publish it on your own server from the "Publish on" pop-up menu, select any of the other options you want, and then click Publish.

When iCal finishes publishing, a dialog opens and displays the URL for your calendar